You may wanna ask me this question: Is a cover letter really necessary when you apply for a Schengen visa? The answer is YES. Though it is not included on the list of requirements at the Netherlands Embassy, I find it informal not to present a cover letter which summarizes my intent to travel in Europe. It’s not so difficult to create one, you just have to make sure you stated the purpose of your trip, along with the dates and places to be visited. It doesn’t need to be lengthy, though, but clear and consistent.
Below is the Cover letter that I presented at the Netherlands Embassy when I applied on February, 2014.
February 07, 2014
THE HONORABLE CONSUL
EMBASSY OF THE ROYAL NETHERLANDS\n26th Floor BDO Equitable Bank Tower
8751 Paseo de Roxas
Makati City, Philippines
Subject: Hanna XXXXXXX , Philippine Passport No. EBXXXXXXX, Schengen Visa for Visit Friend/ Family
I would like to apply for Schengen visa to cover my intention to travel to Netherlands from April 28 to May 24, 2014.
My main purpose of travel is to visit my Dutch partner. I also look forward to witness in actual the magnificent canals and windmills for which the Netherlands is known for, experience the food and learn the Dutch way of life and culture. During my stay, we also wish to spend a holiday in France and Belgium to celebrate my upcoming birthday.
I am employed at <state name of employer> located in <state address of employer> since December 2008 and currently holding the position of Senior Process Executive – MIS. Vacation from work has already been approved for the whole duration of this trip.
Please find the following documents to support my visa application enclosed herewith:
1. Application form, duly dated and signed with passport size pictures.
2. Passports showing my travel experience and approved South Korean visa.
3. Travel insurance with benefits coverage of 30,000 Euros.
4. Proof of Sponsorship and/or private accommodation, legalized at my partner’s municipality.
5. Certified true copy of my partner’s Employment Certificate and Payslips as proof of his income/sponsorship.
6. Certified true copy of my partner’s Passport (with PH stamps).
7. E-ticket reservation for my flight via KLM for Manila – Amsterdam – Manila [April 28-May 24, 2014], hotel reservations for our holidays in France and Belgium, and confirmed train tickets to/from Paris.
8. Employment and leave certificates showing approved leaves and the date I am expected to return to work.
9. Payslips, Savings Account and ITR as proof of my income.
April 28, 2014 – Flight from Manila NAIA to Amsterdam Schiphol via KLM (KL0888)
April 29, 2014 – Sightseeing in Netherlands
April 30, 2014 – Travel from Amsterdam CS to Paris Gard du Nord via Thalys; Arrive in Paris and stay at Ibis Hotel – Sacré Coeur
May 01, 2014 – Sacré Coeur, Opera, Tour Eiffel, Musee du Lourve
May 02, 2014 – Chateau de Versailles
May 03, 2014 – Travel from Paris Gard du Nord to Amsterdam CS via Thalys; Arrive in Amsterdam
May 03, 2014 – May 09, 2014 – Sightseeing in Netherlands
May 10, 2014 – Travel from Netherlands to Antwerp, Belgium by Car; Arrive in Antwerp and stay at Hotel Postiljon
May 10, 2014 – May 13, 2014 – Antwerp (Meir, Metropolis, Wijnegem)
May 13, 2014 – Travel from Antwerp to Netherlands by Car; Arrive in Netherlands
May 13, 2014 – May 24, 2014 – Sightseeing in Netherlands
May 24, 2014 – Flight back to Manila NAIA from Amsterdam Schiphol via KLM (KL0807)
I trust that you will find everything is in order. For questions and clarifications, please feel free to contact me anytime.
Thanking you in advance, Sir/Madam for a favorable reply to my application.
<Your Complete Name>
Quezon City 1116, Philippines
Home: (632) 9xxxxxx
Mobile: (63) 917-xxxxxx
Office: (632) 8xxxxxx
How did it go with my Visa application? You can check it here: Surviving a Visa interview at The Netherlands Embassy